EXHIBITOR ZONE

All the information you need as one of our exhibitors

Advanced Thereapies Week 2022 - Exhibitor Zone
Advanced Therapies Week 2022 - Exhibitor Zone
Advanced Therapies Week 2022 - Exhibitor Zone
Checklist

Compulsory Tasks

Logo and Company Profile | Friday 19th November

Advert for Showguide (only if contracted) | Friday 10th December

Operations Form | Friday 26th November

 

Please note: we have your company name listed as per contract, this will be on all signage. Please can you email exhibitorenquiries@phacilitate.co.uk your full company name that you want listed.

Optional 

Shipping | Sunday 19th December

Rigging | Sunday 19th December

Catering |  Sunday 19th December

Audio Visual |  Saturday 1st January

Cleaning | Saturday 1st January

Wi-Fi | Friday 7th January

Electrics |  Tuesday 11th January

 

 

 

 

Floorplan

Advanced Therapies Week 2022 will be held at the Miami Beach Convention Center.

Find out more about the Venue

Download the Floorplan here

Schedule

Compulsory Form to Complete:

Download the Operations Form

Exhibitor move in:

Monday 24 January | Early access is available on request.

Tuesday 25 January | 09:00 – 15:00 (Hall will close for cleaning between 15:00 – 18:00)

Exhibit Hours:

Tuesday 25 January | 18:00 – 20:00

Wednesday 26 January | 08:00 – 18:00

Thursday 27 January | 08:00 – 18:00

Friday 28 January | 08:00 – 14:00 (after the lunch break ends)

Exhibitor move out:

Friday 28 January | 14:00 – 18:00

Raw Space and Pipe and Drape Booth Information

Freeman are the official contractor for Advanced Therapies Week 2022.

Raw Space

All 20’x20′ stands will automatically be allocated Raw Space. Please click here to read the regulations for Raw Space booths.

Our general contractor Freeman can support you with custom booth design. Please click here.

Pipe and Drape

All 10’x10′ and 20’x10′ booths will be provided with Pipe and Drape. If you prefer to have a raw space, please email us to confirm on exhibitorenquiries@phacilitate.co.uk

What’s Included in a Pipe and Drape Booth:

  • Basic drape material 8’ high back wall and low side rails in black.
  • 1 X 6’ table with drape on 3 sides in black
  • 2 x chairs
  • 1 x 7”x44” one‐line identification sign including company name and booth number
  • Carpet

 

 

Shipping

Freeman are the shipping contractor for the event, if you are planning to ship large and/or heavy items you will need to book you shipment in with Freeman Online.

Order deadline: 19th December

 

 

Material Handling

The Miami Convention Center is a Union venue. This means that all services must be conducted by Union labor.

MATERIAL HANDLING

Exhibitors may hand-carry their own materials into the exhibit facility, HOWEVER the use or rental of dollies, flat trucks and other mechanical equipment is not permitted. FREEMAN will control access to the loading docks in order to provide for a safe and orderly move-in/out. Only full time employees of the exhibiting company will be allowed to hand-carry items. Unloading or reloading at the dock of any and all contracted carriers can be ordered in advance from Freeman Online.

 

Material Handling includes the unloading of your exhibit materials, storing for up to 30 days in advance at the warehouse address, delivering to the booth, the handling of empty containers to and from storage and removing of material from the booth for reloading onto outbound carriers when the show closes. It should not be confused with the cost to transport your exhibit materials to and from the convention or event. You have two options for shipping your advance freight – either to the warehouse or directly to show site.

 

EXHIBIT INSTALLATION AND DISMANTLING

Full time employees of the exhibiting companies may set up their own exhibits without assistance from union labor. Any labor services that may be required to support you with this build must be rendered by the Union. Labor can be ordered in advance by returning the Display Labor form on Freeman Online.

 

Graphics & Signage

For all graphics and signage needs please order through Freeman Online.

Order deadline: 19th December

Rigging

Freeman are the rigging contractor for the event, if you are planning to rig above your stand then you will need to arrange this with Freeman Online. 

Order deadline: 19th December

Electrics

EDLEN The Power People are the electrical exhibition services provider for Advanced Therapies Week 2022.

For your convenience, place your order online here.

Order deadline: 11 January 2022

Contact details: miami@edlen.com

Furniture

For all furniture needs please order through Freeman Online.

Order deadline: 19th December

AV

LUMENS AV are the audio visual provider for Advanced Therapies Week 2022.

Download the exhibitor audio visual order form.

Order deadline: 1st January 2022

Contact details: Tim@lumensav.com

WiFi

Basic WiFi will be available at Advanced Therapies Week 2022. If you require advanced WiFi for your stand please click here to order through the venue.

Order deadline: 7 January 2022

Contact details: customerservice@smartcitynetworks.com

Catering

If you would like to order any stand catering, such as branded items or beverages for a networking event on your booth, please click here to organise. You can see our full menu here.

Order deadline: 19th December 2021

Contact details: Andrew.Brailsford@centerplate.com

Order Lead Retrieval

If you would like to order a lead scanner for this event, you can place your order by contacting Circdata.

Tel: +44 (0) 1635 588 490

Email: exhibitors@circdata.com

Cleaning

We will be providing a full deep clean before the event opens. If further booth cleaning is required during the event you will be able to order via Freeman. Equally cleaning packs consisting of hand gel and cleaning products will also be available for purchase through Freeman Online.

Order deadline: 1st January 2022

Floral & Booth Decorations Order

Buning the Florist is our Floral provider. To order please click here.

Health & Safety

Compulsory form for all exhibitors to complete: Operations form

As an exhibitor, you have a legal and moral duty of care for the safety of anyone who may be affected by your activities. You are ultimately responsible for all aspects of safety on your booth during the build-up, open period and breakdown of the show. Please ensure you read and understand the below regulation documents:

Download Venue Policies & Procedures

g-Guide – global guide to minimum safety standards

If you are using an external contractor for any services, please contact exhibitorenquiries@phacilitate.co.uk for approval.

Accommodation

Accommodation is not included in the price of your ticket. Please click here to book your accommodation for Advanced Therapies Week 2022.

 

Company Profile, Logo & Advert

If you have not already done so please email through your company logo and profile to exhibitorenquiries@phacilitate.co.uk. If you have an advert included in your contract, please ensure you send through the artwork by the below deadline. The specifications are below:

Logo: High resolution in an eps, ai or pdf file. Gif, jpg or bitmap files will not be accepted.

Company Profile: Maximum length of 100 words

Your Advert (only if contracted)  – (8.5″x 11″) –  portrait advertisement needs to be supplied in a high resolution (300 dpi and above) CMYK PDF format.  Please ensure your advertisement has a 10mm margin, crop marks, the bleed runs over the edges (3mm on all edges) and the fonts are all embedded.

Deadline: 10th December

Covid-19 – Making the Event Safe

We’re looking forward to reuniting with everyone in Miami. We’re taking all the appropriate measures to ensure that Advanced Therapies Week 2022 is a safe and successful event, and we ask for each and every person’s support and cooperation.

All attendees will be asked to self-declare their Covid-status. They must either be fully vaccinated or show proof of a negative COVID-19 test within 72 hours. The event will follow U.S government standards. Fully vaccinated with any COVID-19 vaccine approved for emergency use by the World Health Organisation or approved by the US Food and Drug Administration (FDA). These are the AstraZeneca, BIBP/Sinopharm, Covishield, Janssen, Moderna, Pfizer-BioNTech and Sinovac vaccines.

Travel to the U.S.

Please note that travel restrictions are constantly changing, therefore it is the individual’s responsibility to regularly check back on updates. Information can be found on these two websites:

https://www.gov.uk/foreign-travel-advice/usa/entry-requirements#entry-rules-in-response-to-coronavirus-covid-19

https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html

If you require a Covid test at any point, there is a testing site adjacent to the Miami Beach Convention Center administered by Nomi Health – for more information and to book a test please use the following link and select the “Miami Beach 17th St Garage” location option: Nomi Health | Event Registration

Safety measures we are taking

We will ensure that recommended Covid security measures are in place following the local State guidelines, additionally we will ensure that there is:

  • Enhanced ventilation
  • Regular cleaning of communal facilities
  • Hand sanitizer made widely available
  • Safe room and hall layouts to avoid overcrowding.
  • Wearing of masks will be based on local regulations at the time.

As an exhibitor, we encourage you to also think carefully about Covid-19 on and around your booth. Please see some ideas below:

Area Things to Consider
Simple Design Design a stand which requires few people to build it and dismantle, to reduce the amount of people on site.
Staffing What is the minimum number of people you need onsite to set-up, man and breakdown your stand?
Seating Ensure there is sufficient space between seats and meeting areas. Where you are likely to have prolonged conversations, it might be wise to consider how you could use screens or physical dividers.
Stand Collateral Limit the quantity of samples, promotional gifts and brochures. Consider instead what you can distribute digitally.
Pre-arranged Appointments Where possible, schedule any demos and meetings throughout the day and consider the amount of time those meetings are scheduled for to limit exposure to germs.
Contactless Consider placing protective coverings on items that may require customer testing or use which can easily be cleaned regularly. If you are doing demos that require touching, consider one of your team being the only one that carries out the action.
Hand sanitiser Consider providing your own hand sanitiser on your stand and additional products.
Stand Deep Clean Consider a final deeper clean of all items, surfaces, products and spaces at the end of each day.
Touchpoint Cleaning Regular cleaning of touchpoints, products, doors, pens and equipment after every use.
Personal Protective Equipment (PPE) Please provide your own where necessary, eg. masks. Think about what activity is on your stand and if anything additional is required.
Brief your team Ensure you have communicated to your team the arrangements in place and shared the control measures that they are required to undertake.
Sustainability

Phacilitate are taking a keen interest in managing the environmental impact of their event. COVID-19 is making sustainability slightly more complicated however we are working closely with the venue and our preferred suppliers to use recyclable/reusable options where possible and take on best practice sustainable processes.

Miami Convention Center has recently received the LEED® Silver certification which is a leading program for the design, construction, maintenance and operations of high-performance green buildings. Please click here to read about the environmentally friendly features that were recently added in their refurbishment.

As an exhibitor/contractor at the event we ask you to consider the impact of your participation on the environment. One of the key issues is the amount of waste created at events. Below are some helpful pointers to review:

  • Consider the materials used for your stand – is this something that can be used again?
  • Reduce your printed literature by switching to digital options such as QR codes
  • Think about the production of promotional items for the event; are there more sustainable options available?
  • Think about waste that your stand will create. Is this recyclable?
  • Could your stand design be more energy efficient? Use LED lights and energy saving computers and TVs
  • Travel and transport – either walking or using public transport will have a lesser impact on the environment than multiple taxis

 

Contact the Operations Team

If you have specific questions regarding the build of your stand, please contact us on exhibitorenquiries@phacilitate.co.uk

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